There are few issues worse than strolling out of a gathering, trying down at your cellphone, and seeing emails numbering within the double digits awaiting your response. In case you journey or take trip, the quantity grows even bigger. It may possibly take hours to comb by way of all of these messages. You most likely don’t have the time to do it. You’re simply making an attempt to maintain up.

Right here’s the excellent news. Your govt assistant (EA) can monitor your electronic mail and even deal with the responses in your behalf. In reality, managing your communications wants—significantly electronic mail—is the primary, and perhaps most essential, factor your EA ought to sort out. As a result of which means having another person characterize you to others, it may be scary to surrender that management. However for those who successfully talk your expectations, you’ll be shocked at how a lot electronic mail will get processed when you’re centered on high-leverage work.

Listed here are two techniques I like to recommend to make this a clean and profitable course of:

1. A number of inboxes. In case you can handle it, it’s greatest to have three: a private electronic mail account, a personal work account, and a public work account. Ideally, your EA operates your public work account and only a few folks know concerning the different two.
2. Electronic mail templates. Templates will enable you successfully delegate electronic mail to your EA. There are some widespread requests that the majority leaders obtain, and it’s useful to have a normal reply to every one in your vault. Mostly, these are requests like, “Can I decide your mind over espresso?” or, “Are you able to come to this occasion?” You possibly can inform your assistant which invites to just accept and which to say no—with out rehashing the wording for every time and again. If you have already got a set of templates you utilize, you should definitely share these along with your EA. If not, no drawback. Make an inventory of the templates you need and have your EA create first drafts. Then you may tweak them to your liking.

Whichever strategy you’re taking to your electronic mail communications, the benefit stays the identical. Giving your EA entry to your electronic mail and arming them with templates ensures they will quickly reply to widespread requests. Plus, you may really feel relaxed realizing these requests are being answered the best way you would do it. It’s all the standard with out the involvement.

How will you empower your EA to deal with extra of your electronic mail requests so you may give attention to high-leverage work? What are some electronic mail templates you may create for widespread requests?